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Safeguarding and Privacy

Safeguarding and Data Protection

Holy Trinity Bembridge welcomes children, young people and vulnerable adults into our church community.  We want to ensure everyone is kept safe at church, on our premises or attending any event run by us. To this end, we have adopted the House of Bishops’ Child Protection Policy “Protecting all God’s Children” as the basis for our own policy and practice document

Protecting all God’s Children

If you have a safeguarding concern, please contact our Parish Safeguarding Officer, Barbara Arthure htbsafeguarding@gmail.com or the Vicar or the Church Wardens

Safeguarding Policy

The following policy was agreed at the Parochial Church Council (PCC) meeting held on 12 April 2021. In accordance with the Church of England Safeguarding Policy, our church is committed to

  • Promoting a safer environment and culture
  • Safely recruiting and supporting all those with any responsibility related to children, young people and vulnerable adults within the church
  • Responding promptly to every safeguarding concern or allegation
  • Caring pastorally for victims/survivors of abuse and other affected persons
  • Caring pastorally for those who are the subject of concerns or allegations of abuse and other affected persons
  • Responding to those who may pose a present risk to others

The Parish will: 

  • Create a safe and caring place for all
  • Have a named Parish Safeguarding Officer (PSO) to work with the incumbent and the PCC to implement policy and procedures
  • Safely recruit, train and support all those with any responsibility for children, young people and adults to have the confidence and skills to recognise and respond to abuse
  • Ensure that there is appropriate insurance cover for all activities involving children and adults undertaken in the name of the parish
  • Display in church premises and on the Parish website the details of who to contact if there are safeguarding concerns or support needs
  • Listen to and take seriously all those who disclose abuse
  • Take steps to protect children and adults when a safeguarding concern of any kind arises, following House of Bishops guidance, including notifying the Diocesan Safeguarding Adviser (DSA) and statutory agencies immediately
  • Offer support to victims/survivors of abuse regardless of the type of abuse, when or where it occurred
  • Care for and monitor any member of the church community who may pose a risk to children and adults whilst maintaining appropriate confidentiality and the safety of all parties
  • Ensure that health and safety policy, procedures and risk assessments are in place and that these are reviewed annually
  • Review the implementation of the Safeguarding Policy, Procedures and Practices at least annually

Each person who works within this church community has agreed to abide by this policy and the guidelines established by this church

If you wish to speak to the Diocesan Safeguarding Team their contact details are at

https://www.portsmouth.anglican.org/safeguarding/

If you are concerned for the immediate safety of any child or vulnerable adult, please call the police on 999 straight away

Data Protection

Holy Trinity seeks to conform with all the national and legal General Data Protection Regulations

Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulations (GDPR)

Who are we?

The PCC of Holy Trinity Bembridge is the data controller (contact details below). This means that it decides how personal data is processed and for what purposes

How do we process your personal data?

The PCC of Holy Trinity Bembridge, complies with its obligations under the GDPR by keeping personal data up-to-date, by storing and destroying it securely, by not collecting or retaining excessive amounts of data, by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data

We use your personal data for the following purposes

  • To enable us to provide a voluntary service, primarily for the benefit of the public in our parish
  • To administer membership records
  • To fundraise and promote the interests of our church
  • To manage our employees and volunteers
  • To maintain our own accounts and records (including the processing of Gift Aid applications)
  • To inform you of news, events, activities and services running at Holy Trinity Bembridge and the Diocese of Portsmouth

What is the legal basis for processing your personal data?

Explicit consent of the data subject, so that we can keep you informed about news, events, activities and services and keep you informed about diocesan events

Processing is necessary for carrying out legal obligations in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement

Processing is only carried out by us when it relates to members or former members (or those who have regular contact with it in connection with those purposes). There is no disclosure to a third party without your prior consent

Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent

How long do we keep your personal data?

We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website

Keep or Bin: Care of Your Parish Records

Specifically, we retain electoral roll data while it is still current, Gift Aid declarations and associated paperwork for up to six years after the calendar year to which they relate and parish registers (baptisms, marriages, funerals) permanently

Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the rights to

  • request a copy of your personal data which the PCC of Holy Trinity Bembridge holds about you
  • request that the PCC of Holy Trinity Bembridge corrects any personal data if it is found to be inaccurate or out of date
  • request your personal data is erased where it is no longer necessary for the PCC of Holy Trinity Bembridge to retain such data
  • withdraw your consent to the processing, at any time
  • request that where applicable, the data controller provides the data subject with his/her personal data and where possible, to transmit that data directly to another data controller (known as the right to data portability)
  • request a restriction is placed on further processing, where there is a dispute in relation to the accuracy or processing of your personal data
  • object to the processing of personal data, where applicable
  • lodge a complaint with the Information Commissioners Office

Contact Details

To exercise all relevant rights, queries or complaints please in the first instance contact the PCC Secretary, Mrs Fran Weil, c/o The Vicarage, Church Road, Bembridge, Isle of Wight, PO35 5NA

You can also contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF